01
Salaried payroll executive
A competent in-house person costs ₹25,000–₹45,000 / month — plus PF, ESI, gratuity, leave encashment. Knowledge walks out the door the day they resign.
Payroll & statutory compliance, outsourced
Stop chasing compliance.
Stop chasing compliance.
Retain clients who pay on time.
Late-fee notices, payroll mistakes and inspection panic don't just cost money — they cost the trust your business runs on. Vaishnavi Consultant has been the back-office for 300+ Karnataka establishments since 2013. Hand us the paperwork. Keep your clients.
300+
Retained clients
12+
Years of practice
99.9%
On-time filing rate
0
Late-fee notices in 2025
The real maths
In-house compliance costs more than you think.
Most SME owners we onboard were quietly losing money on compliance for years before they noticed. Here's the bill they were paying — usually invisible until it surfaced as a notice or an audit finding.
02
Late-fee penalties
Miss the 15th of the month for EPF and the damages start at 5% p.a. — compounding monthly. One missed quarter can equal a junior's entire annual salary.
03
Inspection panic
A surprise visit from the labour office burns 2–3 days of senior management time, plus legal fees if the response is unclear. Most SMEs face this once every 2 years.
04
Software & portal licences
Payroll software, EPF portal subscriptions, e-challan integrations, digital-signature tokens — the SaaS stack alone is ₹50,000+ / year for a mid-sized establishment.
05
Knowledge attrition
Statutory rules change every quarter. When your one payroll person leaves, every nuance — every workaround, every officer's name — leaves with them.
06
Lost time on filings
Even when everything goes right, owner + finance + HR collectively spend 12–20 hours every month on filings that have nothing to do with growing the business.
All in
Most SMEs spend ₹50K–₹1.5L per month on in-house compliance.
Outsourcing to a focused regional consultancy typically lands at a fraction
of that — without the late fees, the attrition risk, or the inspection
anxiety.
What's included
A named consultant, not a ticket queue.
Everything below is part of the standard monthly retainer. No add-ons. No "premium support" tier. One price, one consultant, one accountable phone call.
Dedicated consultant
A named person who knows your file by heart — not a rotating junior, not a shared inbox, not a call-tree. Same number you called last quarter.
Monthly cadence
Salary processed, EPF + ESIC + PT challans paid, returns filed, registers updated. Calendared and double-checked before the statutory deadline.
Self-service document portal
Every pay slip, Form B, ECR receipt and statement we file for you lands in your own client portal — downloadable 24×7, on any device.
Sub-60-minute notice response
Labour officer turns up? Inspection notice in the post? ESIC IP-card stuck? You call one number; we respond inside the hour with a written next-step.
Proactive compliance calendar
Annual returns, half-yearly PT, gratuity provisioning, bonus payouts — we book the dates and remind you weeks ahead. No December surprises.
Quarterly health-check
Every three months we self-audit your file — gap report, missed deductions, statutory changes you should know about — and walk you through it.
Built to last
Most clients stay five years or more.
We don't optimise for monthly growth — we optimise for the relationship being worth keeping ten years from now. The numbers below are how we measure that.
5.4y
Average client tenure
0
Churn from filing errors
94%
Annual contract renewals
2 of 3
New clients are referrals
Internal book-numbers measured over 2022–2025. We don't believe in
vanity metrics — we believe in keeping the establishments who hired us
a decade ago still happily here.
When things go sideways
Late-fee notice? Inspection?
Late-fee notice? Inspection?
We answer the phone.
Compliance work is not "easy until it isn't" — it's "boring until it suddenly isn't". When that moment arrives, here's what we do for you, free of any escalation fees:
Labour officer turns up unannounced
Call us from the gate. We have a written response framework on file for every common pretext — wage register, attendance, contract labour roster, ESI compliance — and we walk you through it live.
EPF transfer / withdrawal stuck for an employee
We chase the regional office, supply the missing KYC, file Form 13 / Form 19 as needed. Resolution typically inside ten working days, even when the portal's in maintenance.
ESIC IP card or accident claim delay
We escalate through the branch officer, supply the dispensary records, follow up daily. We will not make your employee chase the office themselves.
Sudden statutory amendment
EPF interest rate change, ESI wage ceiling revision, PT slab update — we update your config for the next pay cycle, email you a one-page summary of what changed and why it matters.
Why us
A regional practice, not a call-tree.
Big-name national agencies are fine if your priority is a glossy logo. If your priority is the person on the other end of the phone actually knowing your file, the maths is different.
National agency
- Shared inbox. Tickets routed by team.
- Rotating juniors. New name every quarter.
- Generic SLAs. "24-business-hour response."
- Local statutory knowledge buried in playbooks.
- Brand fee priced into the retainer.
Vaishnavi Consultant
- One named consultant per establishment.
- Same person, year after year.
- Sub-60-minute notice response.
- Karnataka labour office relationships from 2013.
- No brand-tax — fee reflects work delivered.
Get started
Start with a free compliance health-check.
No obligation. No sales call. Three steps, written gap-report at the end — yours to keep whether you decide to retain us or not.
01
Email us the basics
Establishment name, headcount band, statutory codes you have (PF / ESI / PT). One paragraph is enough.
02
We review six months of filings
EPF ECRs, ESI returns, PT challans, wage registers — we look for gaps, late filings, classification errors, missed deductions.
03
You get a written gap-report
Plain-English findings, severity ranked, fix recommendations. Yours to act on — with us, with your in-house team, or on your own.
Stop worrying about compliance
One email starts the health-check. No commitment beyond it.
Tell us about your establishment. We will reply within one business day with a short questionnaire and the documents we'll need to review. That's it. No sales script, no funnel, no AI calling-back-later.